Accounting for petrol pumps: one ledger for every rupee

Money at a petrol pump moves in many directions: cash from the counter to the bank, card payments settling days later, expenses paid from the till, and credit customers paying invoices. When each lives in a different notebook, no one can say where the money is.

FuelXpress keeps every money movement in one place. Each entry has a source, a destination, a date and a reference, so the cash in hand, the bank balance and the day's closing all tell the same story.

What you get

Bank deposits tied to the closing

Cash deposited at the bank is recorded against the day, so you can see what was banked and what stayed in the drawer.

Card settlements you can check

Card machine batches are matched with what the machine settled to the bank, so a missing settlement shows up.

Reports for your accountant

A bank account statement, a card machine settlement report and a monthly closure summary give your accountant what they need, ready to print or save as PDF.

How it works

1. Add your accounts. Enter your bank accounts and card machines once.
2. Record as it happens. Enter expenses, other income and transfers when they occur.
3. Review and share. Check the ledger and send the reports to your accountant.

Who it is for

• Owners who want to know where the money is
• Accountants who reconcile a petrol pump's books
• Managers who pay expenses from the till

Questions

Can I see every money movement in one place?

Yes. The all-transactions ledger lists every money movement of the station, and you can search it and filter it by date.

Can my accountant get reports?

Yes. Reports such as the bank account statement, card machine settlements and the monthly closure summary can be printed or saved as PDF.

Explore other solutions