Fuel purchases and supplier management
Record what you buy from each vendor. Fuel adds to tank stock and every purchase is costed first-in-first-out.
What you pay suppliers and what arrives in the tank should agree. When purchases are written in one place and stock in another, the difference becomes a mystery at month end.
FuelXpress records purchases from your vendors as purchase orders. Fuel adds to tank stock, each line is costed first-in-first-out, and the supplier's invoice number and remarks stay with the purchase.
What you get
Purchase orders
Record stock bought from vendors, with date, vendor, remarks and total.
Stock goes up when fuel arrives
Fuel in a purchase adds to the tank stock, so the stock calculation stays honest.
First-in-first-out costing
Each line is costed first-in-first-out, so profit reflects what the fuel actually cost.
Vendors in one list
Keep fuel suppliers and lubricant vendors in one list, with their purchases beside them.
Fuel receipts
Record the fuel deliveries received into your tanks, so every delivery is accounted for.
Purchase reports
A fuel purchase invoices report lists what was bought and from whom, ready to print or save as PDF.
How it works
- Add your vendors. Enter fuel suppliers and other vendors once.
- Record each purchase. Enter the products, quantities and prices as they are delivered.
- Reconcile with stock. Compare calculated stock with the tank readings.
Who it is for
- Owners who buy from several suppliers
- Managers who receive tanker deliveries
- Accountants who match purchases to supplier invoices
Questions
Does a purchase update my stock?
Yes. Fuel in a purchase adds to the tank stock.
How is cost worked out?
Each purchase line is costed first-in-first-out.
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